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Last year, California’s Governor Gavin Newsom signed Senate Bill 553, setting the stage for a major update in workplace safety regulations. Starting July 1, 2024, California employers must have a detailed workplace violence prevention plan. This plan can either be a part of their existing Injury and Illness Prevention Program (IIPP) or a separate document. Key components of this requirement include conducting violence prevention training for employees and maintaining logs of any violent incidents at work.
With the July 1 deadline approaching quickly, it is crucial for employers to start preparing their workplace violence prevention plans well in advance. For those who haven’t begun, utilizing SafetyNow’s program wizard and compliant eLearning, you can rest assured your organization will be protected from fines and liabilities.
FAQ
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SB 553 – California Workplace Violence for Employees
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SB 553 – California Workplace Violence for Employers & Managers
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Active Shooter Response
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Workplace Violence Awareness and Prevention
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Violence & Aggression at Work
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Managing Conflict With a Coworker
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Conflict Resolution
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De-escalation Techniques
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California Sexual Harassment Training for Employees
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California Sexual Harassment Training for Employers & Managers
Per Labor Code section 6401.9, “workplace violence” is defined as any act of violence or threat of violence that occurs in a place of employment. This includes, but is not limited to, the following:
- The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury.
- An incident involving a threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether the employee sustains an injury.
- The four types of workplace violence defined in Labor Code section 6401.9.
Note: “Workplace violence” does not include lawful acts of self-defense or defense of others.
According to the latest data, in 2021, 57 working people died from acts of workplace violence in California. In the United States, an average of 1.3 million nonfatal violent crimes in the workplace occurred annually from 2015 to 2019. For further details see Indicators of Workplace Violence, 2019 (published 2022).
To view highlights from the Indicators of Workplace Violence, 2019 report, visit the following Center for Disease Control and Prevention (CDC) weblink: Highlights from a New Report on Indicators of Workplace Violence.
California was the first state in the nation to pass a workplace violence law like SB 553. The law requires employers to create a comprehensive workplace violence prevention plan and train workers on how to follow it. While training must include instructing employees how to report concerns to their employer and to law enforcement, the required elements go well beyond just reporting.
The training also must cover:
- The statute’s definition of workplace violence.
- The four types of workplace violence—criminal intent, customer/client, worker-on-worker and personal relationship.
- The employer’s plan.
- The workplace violence hazards specific to the employees’ jobs.
- How employees can protect themselves in the event of a workplace violence incident.
- The law’s requirement that employees may request to review or copy the employer’s records relating to the workplace violence prevention plan, including the violent incident log that the statute requires. The log must include a detailed description of each workplace violence incident and be maintained for five years.
In addition, Employers should train workers on “red-flag behaviors” and ways to de-escalate heated situations.
Lastly, the training needs to be interactive, recorded, and recurring each year.
California employers must establish a written workplace violence prevention plan that includes:
- The name and/or job title of the person responsible for implementing the program.
- Procedures for the employer to receive and respond to reports of workplace violence, and to prohibit retaliation against an employee who makes such a report.
- Information about how an employee can report a violent incident, threat or other concern to the employer or law enforcement without fear of reprisal.
- Methods to alert employees of the presence, location and nature of workplace violence emergencies.
- Evacuation or sheltering plans that are appropriate and feasible for the worksite.
- Information about how employee concerns will be investigated and how employees will be informed of the results of the investigation.
- Procedures to obtain the active involvement of employees in developing and implementing the violence prevention plan.
- Procedures to review the effectiveness of the violence prevention plan and revise it as needed.
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